a) Job Specifications

Duties and responsibilities: -

1. Developing and updating file index;
2. Receiving and filing of records and information;
3. Making data entries;
4. Storing and retrieving records and information;
5. Tracking of files and documents;
6. Indexing, profiling and distribution of memos;
7. Circulating of files and documents;
8. Receiving, filing, retrieving and dispatching of records and information.

b) Persons Specification

For appointment to this grade, a candidate must have: -

1. Higher National Diploma/Diploma in any of the following field: Library and Information Science, or Records and Information Technology or its equivalent qualification from a recognized institution;
2. Meets requirements of the Chapter six (6) of the Constitution of Kenya.

c) Skills

1. Proficiency in computer applications;
2. Organizational skills
3. Communication skills; and
4. Administrative skills
5. Analytical skills and keen to details.

d) Competencies

1. Ability to work under pressure;
2. Ability to work independently and in a team;
3. Ability to multi-task and prioritize work;
4. Experience in document indexing;
5. Demonstrated experience in Filing.