a) Job Specifications

Duties and responsibilities: -

1. Processing of purchase requisition;
2. carrying out procurement of Air tickets and follow-up on the same;
3. preparing Local Purchase Orders / Local Service orders for timely authorization and dispatch to suppliers;
4. Assisting users in preparing specifications;
5. Inviting quotations;
6. Participating in tender opening and evaluation;
7. Carrying out market surveys and research;
8. Participating in quotation opening and evaluation;
9. Processing of purchase orders;
10. Participating in inspection and acceptance of goods and services;
11. Receiving of stores and taking them on charge;
12. Recommending stores requisitions for issuing;
13. Monitoring the movement of stores;
14. Checking and verifying issue notes and invoices;
15. Receiving and processing suppliers’ invoices for payment;
16. Preparing of periodic stores returns;
17. Establishing appropriate reorder level;
18. Preparing requisitions for stocks replenishment;
19. Participating in stock taking and reconciliation of records;
20. Guiding user departments in identifying stores and equipment for disposal;
21. carrying out the direct Purchases of low value items;
22. filing and maintaining procurement documents;
23. Compiling and availing supporting documentations for payments.

b) Persons Specification

For appointment to this grade, a candidate must have: -

1. Bachelor’s degree in Business Administration/Procurement/ Social Sciences / Purchasing /Commerce / Economics or related discipline;
2. Certificate in Computer proficiency;
3. Good communication skills.
4. Compliance with chapter six of the constitution.

c) Skills

1. Analytical skills;
2. Computer literacy and proficiency;
3. Strategic and innovative thinking;
4. Interpersonal skills;
5. Leadership skills;
6. Negotiation skills;
7. Report writing skills;
8. Problem solving skills;
9. Communication skills.

d) Competencies

1. Ability to multi-task and prioritize work;
2. Ability to work independently;
3. Can work well under pressure and prioritize work;
4. Demonstrated results in work performance;
5. Ability to work in a team.