a) Job Specifications

Duties and responsibilities: -

1. Overall supervision of the supply chain management department;
2. Coordinating, formulating and implementing supply chain management policies and strategies;
3. Overseeing the preparation of the annual procurement plan, budget proposal and coordinate its implementation as per the law;
4. Providing professional opinion for all tenders to the Managing Director and ensure line managers are provided with logistical advice to ensure effective and efficient procurement;
5. Planning and managing all activities involved in sourcing suppliers, procurement, quality assurance, financial, logistics and delivery activities;
6. Ensuring preparation of monthly, quarterly, semi-annual and annual reports on procurement activities and as provided by law send to PPOA;
7. Ensuring that Best Practices are employed in the supply chain management;
8. Advising the CEO on the constitution of the disposal committee and overseeing the disposal of obsolete assets/items;
9. Supervising preparation and out tender bidding documents/requests for regular and specialized supplies (including consultancy and outsourced services);
10. Scheduling procurement in line with the budget;
11. Providing oversight to the requisitions process to ensure competitive quotations for the purchases of goods: this includes facilitation of opening of tender or quotation documents;
12. Ensuring that services and goods are delivered on time and are within stated specifications and standards;
13. Monitoring usage of purchases and supplies to ensure that irregularity, duplication and wastage is minimized;
14. Advising the CEO on the constitution of tender evaluation committees;
15. Ensuring periodic stock taking, control, audit and interpreting the reports;
16. Ensuring preparation and management of inventory control register;
17. Ensuring provision of secretariat services to the opening and evaluation of committee of quotations or tender;
18. Managing the performance of the procurement team and undertake appraisal of staff.

b) Persons Specification

For appointment to this grade, a candidate must have: -

1. For appointment to this grade a candidate must have:
2. At least ten (10) years' experience, with three (3) as a Principal Supply Chain Management Officer;
3. Bachelor's degree in Business Administration / Procurement / Social Sciences / Purchasing /
4. Commerce / Economics or related discipline;
5. Master's degree in relevant field;
6. Certified member of the Chartered Institute of Purchasing and Supplies;
7. Membership of a relevant professional body in good standing is a must;
8. Management course lasting not less than four (4) weeks;
9. Compliance with chapter six of the constitution.

c) Skills

1. Analytical skills;
2. Computer literacy and proficiency;
3. Strategic and innovative thinking;
4. Interpersonal skills;
5. Leadership skills;
6. Negotiation skills;
7. Report writing skills;
8. Problem solving skills;
9. Communication skills.

d) Competencies

1. Ability to multi-task and prioritize work;
2. Ability to work independently;
3. Can work well under pressure and prioritize work;
4. Demonstrated results in work performance;
5. Ability to work in a team.