Corporation Secretary Director Legal Services
Vacancy No.: KPH/CS&DLS/1/24
Appointment Type: CONTRACT
No. of Positions: 1
a) Job Specifications
Duties and responsibilities: -
- Providing advice to the Board and Board Members individually on their duties, responsibilities and powers and how these should be exercised in the best interest of the organization;
- Ensuring the board procedures are followed and reviewed regularly, and that the Board complies with the Law, rules and regulations;
- Assisting the Chairperson and Managing Director in organizing Board activities, including providing information, preparing agenda, issuing notices and preparing for meetings, board evaluations and board development programs;
- Providing secretarial services to the Board including ensuring that the board work plan is prepared and adhered to, circulating board papers in advance of the meeting, keeping a record of attendance at meetings, keeping safe custody of the seal and
- Ensuring that the minutes of the Board and Board committees are promptly prepared and circulated and maintaining safe custody of the same;
- Keeping the Board abreast of and informed on, current governance thinking and practice;
- Coordinating the governance issues including governance audit process;
- Drafting of agreements, contracts, leases and maintaining records of such transactions;
- Liaising with external legal counsel on legal matters affecting the Corporation and the Board;
- Verifying all contracts, agreements, leases in which the Corporation and the Board enters into to ensure compliance;
- Advising the Management on legal aspects of administrative matters;
- Undertaking research on assigned legal issues;
- Collecting and collating research data;
- Vetting and verification of documents before execution by authorized representatives of the Corporation and the Board;
- Liaising with the office of the Attorney General on legal issues affecting the Corporation and the Board in execution of its mandate;
- Preparing witnesses and the evidence as well as presenting the same in court while keeping an updated record of all court cases;
- Collaborating and corresponding with external advocates on all pending court cases;
- Attending to internal corporation queries of legal nature in the facilitation of normal business;
- Advising Procurement committees on legal issues;
- Maintenance of accreditation and ISO certification;
- Providing secretarial services to the Board of Trustees including ensuring that the board work plan is prepared and adhered to, circulating board papers in advance of the meeting, keeping a record of attendance at meetings, keeping safe custody of t
b) Persons Specification
For appointment to this grade, a candidate must have: -
- For appointment to this grade, a candidate must have:
- At least ten (10) years' experience, with six (6) as Principal Legal Officer or its equivalent;
- Bachelor's Degree in Law from a university recognized in Kenya;
- Master's Degree in law or related fields from a university recognized in Kenya;
- Post Graduate Diploma in Law;
- Advocate of the High Court of Kenya;
- Current Practicing Certificate;
- Registration as a Certified Public Secretary (K);
- Membership to Law Society of Kenya in good standing;
- Membership to the Institute of Certified Secretaries;
- Leadership course lasting not less than six weeks;
- Demonstrate excellent interpersonal, communication and analytical skills; with good
- understanding of public service regulations and procedures in service delivery;
- Be a team player, high degree of integrity, self-driven, honest and with ability to work independently and meet deadlines.
c) Skills
- Technical skills;
- Drafting skills
- Planning skills;
- Reporting skills;
- Interpersonal relationship skills;
- Communication skills;
- Problem solving skills;
- Computer literacy and proficiency skills;
- Data analysis and presentation skills.
d) Competencies
- Ability to work under pressure;
- Ability to work independently and in a team;
- Ability to multi-task;
- An understanding of the planning process from start to completion;
- Experience using IT systems including database management;
- Excellent administrative capabilities.